Community Discretionary Fund Application Form

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Criteria and process

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This form is used by clubs or organisations to apply for funding. The application criteria below provide details of the information you will need to supply with this application. If you wish to save an incomplete application and return to it at a later date please log in using RealMe.

Council has two community boards, the Cambridge and Te Awamutu Community Boards and a standing committee of Council for the Pirongia Ward known as the Pirongia Ward Committee (PWC). They each hold the following delegation from Council:
“Authority to allocate funding within the approved budget, providing that any decision to allocate any of those funds must be made in accordance with the requirements of section 10 of the Local Government Act 2002 to meet the current and future needs of communities for good-quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.”

Under the above delegation, each community board and the PWC receive a limited amount of discretionary funds from Council each year which they may choose to allocate towards community groups or organisations within the separate wards of Waipa District in accordance with the provisions of the delegation. Financial assistance allocated generally ranges between $200 - $2,000, but applications for larger amounts will be considered. Details on the criteria and the application process for financial assistance are set out below.


If funds are still available after the August round the boards and committee will consider applications for financial assistance during the course of the year, for projects before 30 June 2021.


  1. The applicant applying for financial assistance must be a not-for-profit group or organisation and be providing a local community or welfare service for the benefit of the wider Waipa community i.e. not a private club.
  2. The application must specify the local services, facilities and benefits being provided to the community.
  3. For the 2019/20 funding round, higher priority will be given to applications for local community projects, with less priority on operating costs.
  4. All applications must be supported by a copy of the applicant’s most current bank statement as well as a bank deposit slip. If there is a budget for the proposal, a copy should be attached (this may include quotes for equipment, works or services).
  5. Financial assistance will not be available from more than one source of council funding for the same purpose (event or activity) within council’s financial year starting 1 July.
  6. Applications cannot be received for expenses or events that have already happened (retrospective).
  7. A thanks or mention of the committees/board’s support to your project is expected. This may be a sponsors sign stating “Proudly supported by…”, thanks in a media release, advertisement, newsletters etcetera.


  • Applicants should identify the community board or PWC to which they are applying, which will be where their group or organisation resides or carries out its activities.
  • Successful applicants will be paid by direct payment into their group/organisation’s bank account. We must have a bank deposit slip or recent bank statement summary included with your application to verify the account name and number before payment can be processed.
  • If you would like help or advice in completing this form contact the council’s Community Board Officer.

You are not restricted to one board for the same purpose.
You are not restricted to one board for the same purpose.

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